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Optimisation des espaces de travail - AMUE - Paris

Office Space Optimization - Amue

Area

200 sqm

Headcount

37 employees

37 staff

Duration

4 months

City

Paris

Who is Amue ?

The Agence de Mutualisation des Universités et Établissements is a Public Interest Group (GIP).

The agency helps universities and higher education or research institutions optimize their practices, notably through training and management software offers.
Amue wanted to put this optimization expertise into practice within its own organization for the management of its workspaces and working methods. A flex office layout project in Paris entrusted to Clue Me.

The project challenge

The challenge for Clue Me was considerable: optimizing from 3,000 m² down to 270 m² (a 91% reduction!) for 37 employees without losing comfort or QVT, managing the teams’ strong emotional attachment to their historic site of 25 years, and designing a reasoned flex office without major construction work.
“We had real human constraints: we had been working for over 25 years in a building in the heart of Paris, and our teams were very attached to this historic location. The second challenge, and by no means the least, was to fit our teams—who originally worked in 3,000 m²—into a 270 m² space. All this while upgrading the spaces, services, and comfort.”

Amue

Faced with the challenge of optimizing 3,000 m² down to 270 m² in Paris for Amue’s 37 employees, Clue Me deployed a structured change management methodology. Our interior designers and expert change management consultants (specialists in new cultural, managerial, and organizational strategies for transitioning to flex office) organized participatory workshops with Amue teams to understand the specific human and business needs of the university pooling agency, open minds to hybrid spaces and new uses of reasoned flex office, co-create new workspaces collaboratively to encourage ownership, and define the desired atmosphere and visual identity reflecting Amue’s culture. This participatory approach transformed a major real estate constraint (91% surface reduction) into an opportunity to improve QVT and work practices, while managing the emotional attachment to the historic site occupied for 25 years. Essential human support to succeed in this radical transformation.

Within the 270 m² optimized in Paris, Clue Me created a variety of spaces tailored to the 37 employees: dynamic collaborative spaces encouraging exchanges between the university agency’s teams, quiet zones for focused individual work, privacy bubbles for 1, 2, and even 7 people (extraordinary because, without the right to perform major construction, we still created a fully enclosed and acoustically isolated 7-person meeting room), open-plan desks isolated by acoustic panels on three sides for HR and legal departments requiring confidentiality, large IT benches for the tech department and their multiple screens, and a social area with individual lockers, lounge sofas, a coffee station, and a collaborative table. The result: an optimization from 3,000 m² to 270 m² while upgrading spaces, services, and comfort. The QVT of Amue employees is preserved or even improved. “What a success!” concludes the management. For Clue Me, combining a transition to reasoned flex office with human support for a public agency in the higher education sector is a double success.

“The interior designers and change experts from Clue Me opened our minds to the new uses of reasoned flex office: dynamic spaces, quiet zones, and privacy bubbles for 1, 2, and even 7 people. Extraordinary, because we weren’t allowed to carry out major construction. And we are even lucky enough to have gained a social space with individual lockers, sofas, a coffee station, a collaborative table…”

highly satisfied clients

Over 200 companies
supported in Île-de-France

Adrien Morvan

Director CLUE ME

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Looking to reimagine your spaces?

Are you in the hospitality or catering industry, or a multi-site company looking to create flexible, custom workspaces for your teams?

CLUE ME supports you from A to Z: space planning tailored to your needs, custom architectural design, full administrative management, all-trades construction, furniture, connected technologies, and turnkey delivery.

Adrien Morvan

Director CLUE ME